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20231129_165650_JRS_0631_Stefanyak

EVENT CONSULTING

IN-DEPTH ANALYSIS OF CLIENT CHALLENGES & STRATEGIC SOLUTIONS THROUGH EVENT MARKETING AND INTERACTIVE COMMUNICATION

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FORMATS

  • lectures
  • training sessions
  • dialogue sessions
  • forums
  • roadshow

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FOR WHOM

  • business
  • communities
  • international donor organizations

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VALUE

a strategic approach to addressing challenges through event marketing and interactive communication

PROJECTS

"HUMAN DIMENSION" FOR THE INTERNATIONAL ORGANIZATION FOR MIGRATION

STRENGTHENING THE INSTITUTIONAL CAPACITY OF ACTED’S IMPLEMENTING PARTNERS

LET'S CREATE AN EVENT TOGETHER

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KYIV CITY

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"HUMAN DIMENSION" FOR THE INTERNATIONAL ORGANIZATION FOR MIGRATION

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EVENT NAME


"Human Dimension"

CLIENT

International Organization for Migration (IOM)

CONCEPT

Addressing the challenge: many communities lack data-driven decision-making practices.

KEY ACTIVITIES

  • Designing five event formats for 12 communities in Kyiv region over a year. 
  • Managing two mobile event teams –including technical support, speakers, catering, and branded products.
  • Educational modules – covering data collection, research methods, community engagement, and change management.
  • Roadshow awareness campaign – interactive presentations and mini-forums in each community.

RESULTS

  • 4,000+ participants practiced data management and strategic planning.
  • Improved collaboration between local authorities, NGOs, and community members.
  • Established a foundation for evidence-based decision-making in community development projects.

STRENGTHENING THE INSTITUTIONAL CAPACITY OF ACTED’S IMPLEMENTING PARTNERS

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EVENT NAME


 "Institutional Capacity: From Humanitarian Work to Systemic Development"

CLIENT

ACTED (France-based organization)

CONCEPT

To improve the management, communication and operational skills of ACTED's executive partners (40+ NGOs), reduce the risk of team burnout by combining a humanitarian approach with comprehensive training. 

KEY ACTIVITIES

  • Six large-scale events (2022–2024) blending education with engaging formats.
  • Diverse expert involvement, from philosophers and musicians to project managers.
  • Training courses in M&E (Monitoring & Evaluation), fundraising, communications, and leadership..
  • Separate offsite sessions, diversifying the educational space, creating informal interaction.

RESULTS

  • Strengthening of partners: many CSOs started implementing more complex projects together with ACTED.
  • Systematic interaction with the donor: understanding of needs and common values.
  • A new stage of development:some organisations applied for additional educational services and expanded their activities.

LET'S CREATE AN EVENT TOGETHER

"CREATIVE THINKING" (4-MONTH PROGRAM)

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EVENT NAME


"Creative Thinking"

CLIENT

NGO "Barrier-Free"

CONCEPT

Developing a four-month educational program for employees to enhance creative thinking and foster innovation generation.

KEY ACTIVITIES

  • Modular Approach: each module focuses on a specific topic, including creative tools, idea generation, and effective teamwork, etc.
  • Homework: weekly exercises to reinforce skills.
  • Creative Sessions: offsite workshops and brainstorming retreats for idea selection and refinement. 
  • Team Mini-Projects: prototyping and testing of creative solutions.

RESULTS

  • 300+ new ideas generated for NGO development and employee creativity.
  • Formation of a creative environment.
  • Improvement of corporate culture.

WEEK-LONG EDUCATIONAL EVENT "COHESION HUB"

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EVENT NAME


«Cohesion Hub»

CLIENT

International Organization for Migration (IOM)

CONCEPT

To hold a simultaneous week-long educational event for three groups of methodologists and organisers in different locations in Western Ukraine.

KEY ACTIVITIES

  • Development and implementation of training methodologies for teachers, mentors, and community activists.
  • Logistics & accommodation management,ensuring comfortable stays at retreat centers, along with evening entertainment programs.
  • Educational courses & lectures from Ukrainian and international experts (both online and offline).
  • Creation of 42 strategic plans for NGOs.

RESULTS

  • 42 strategic plansdeveloped for NGOs to implement within their communities.
  • Enhanced methodological expertise among participants. учасників 
  • Expansion of the partner network and establishment of inter-community cooperation.

 FORUM "SECOND NAVIGATION. THE GREAT GAME"

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EVENT NAME


"Second Navigation. The Great Game" Forum

CLIENT

WORK.UA

CONCEPT

A large-scale, one-day forum combining an offline part at Parkovy Convention and Exhibition Center and an online experience in the metaverse.

KEY ACTIVITIES

  • Interactive Zones – Dedicated spaces by WORK.UA and the Ukrainian School of Management..
  • Main Lecture Hall (550 m²) Featuring dynamic stage designs synchronized with presentation content.
  • Exclusive Documentary – "Why Do We Need Culture?"filmed specifically for the forum.
  • Second Navigation TV –Live-streamed on YouTube with a dedicated TV studio on-site.
  • Second Navigation Metaverse –A virtual space with branded zones and gamified experiences.

RESULTS

  • 600+ offline participants,several thousand online connections.
  • Successful brand integration within the forum space (WORK.UA, Ukrainian School of Management, etc.).
  • Strengthening the public discussion about culture and engaging new technologies.

CODE – The First Marriage Education Conference in Ukraine

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EVENT NAME


CODE – The First Marriage Education Conference in Ukraine

CLIENT

Nataliya Gorbal – Lead visionary of the conference, lawyer and family law expert.

CONCEPT

Hosting Ukraine’s first-ever conference dedicated to marriage education. The key concept was to create a platform for discussing challenges, trends, and practical tools to strengthen relationships and marriage.

KEY ACTIVITIES

  • Main Lecture Hall (550 m²) 
  • Panel Discussions & Expert Lectures – Featuring specialists in psychology, family therapy, and marriage education.

RESULTS

  • 300+ offline attendees. 
  • Effective introduction of marriage education as a separate discipline into public discussion.
  • Successful integration of partner brands into the conference format.
  • Launch of a dialogue on the importance of marriage education in addressing modern challenges.

STAGING THE PLAY "THREE STYLISH AND FAST HAIRDRESSERS OF THE SEASON"

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EVENT NAME


The play "Three Stylish and Fast Hairdressers of the Season"

CLIENT

IREX

CONCEPT

Creating an unconventional theatrical project within the "Semantic Shield", reinterpreting modern social issues through a comedic play

KEY ACTIVITIES

  • Set & Technical Design – Developing conceptual scenography, special effects, and costumes.
  • Rehearsal Coordination – Organizing rehearsals in collaboration with director Stanislav Moiseev and playwright Maksym Kurochkin.
  • Premiere Performances – Staging the play in Kyiv (Stage #6), Dnipro (Dramikom Drama Theater), and Odesa (Vasylko Theater).
  • Promotion Campaign – Engaging theater critics and media for coverage.

RESULTS

  • Four premiereswith over 1,600 attendees.
  • Positive feedback from critics,who called the performance a highlight of the year.
  • Strengthening the cultural space.

“HUMANITY SPACE” WITHIN “CAFÉ KYIV 2024”

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EVENT NAME


Humanity Space. Integration into “Café Kyiv 2024”

CLIENT

ISAR "Ednannia," supported by USAID

CONCEPT

Developing the Humanity Space concept to showcase the humanity of Ukrainians during the full-scale invasion.

KEY ACTIVITIES

  • Art Installation – "Open Books": LED screens designed as book pages.
  • Photo Exhibition – "Cities and Their Heroes":90 images from six Ukrainian cities that resisted aggression.
  • Quest – "Hero’s Path":A journalistic narrative highlighting six Ukrainian heroes from different professions.
  • Ukrainian Art Exhibitions:Artistic reflections on war.
  • Film Screening – "Cities and Their Heroes":Six documentary films about Kharkiv, Mykolaiv, Bashtanka, Ivankiv, Okhtyrka, and Chernihiv.
  • Panel DiscussionsTopics included countering propaganda, religious tools of the "Russian World," and the role of cultural diplomacy.

RESULTS

  • High-profile attendance: Bundestag members, the Mayor of Berlin, and Ursula von der Leyen visited the exhibition.
  • Extensive reach: over 6,000 visitors experienced the resilience and human spirit of Ukrainians.
  • Seamless integration with "Café Kyiv 2024"enhancing the event’s impact and prestige.

"HUMANITY SPACE" AS AN INDEPENDENT EVENT IN DENMARK

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EVENT NAME


"Humanity Space. A Standalone Event, Copenhagen – Aarhus"

CLIENT

ISAR "Ednannia," supported by USAID

CONCEPT

Hosting "Humanity Space" as a dedicated event on the anniversary of the full-scale invasion, focusing on the resilience and compassion of Ukrainians

KEY ACTIVITIES

  • Art Installation– A mobile LED cube adapted for the Danish audience.
  • Photo Exhibition & Quest – "Hero’s Path".
  • Panel Discussions– Ukrainian and Danish cultural figures on countering propaganda.
  • Film Screenings– "Cities and Their Heroes", a documentary showcase.

RESULTS

  • 3,000+ visitors learnt about the humanity of Ukrainians in times of war.
  • Media coverage in local media, which strengthened information support for Ukraine.
  • Strengthened international partnerships.